Organizing an office move is a real challenge. A run office often has a lot of items, so transporting them to a new place is not easy at all. In today’s article, we explain how to best prepare for your office move. We invite you to read!
Moving the office – the most important information package
Each move is associated with a huge number of preparations and a lot of stress. It’s easy to get lost when transporting thousands of essential items. What to do to accelerate the office relocation process as quickly as possible? With our advice, you can save yourself a lot of stress when moving. At the very beginning, many entrepreneurs probably ask themselves the following question: how to prepare for the office move? The answer to the above question depends primarily on where we want to move. When our office location is changed just a few streets or settlements further, it is enough to take a few trips by car and use the help of employees or the immediate family.
By far the most important issue in the process of moving offices is the amount of things that you will need to carry. Computers, desks, cabinets with documents – it happens that there are a lot of these things. For this reason, it is a very good solution to pack all the necessary items much earlier, if possible. Gradually filling boxes is a very good idea. Before we start looking at individual items, we first need to decide how we will transport the company’s belongings and whether we will use the services of a professional moving company.
With or without a transport company?
When the number of items to be transported from the office is very large and you need to transport them over a long distance, then transporting the items yourself is not easy and may not be successful. If we have the appropriate permissions, it is possible to rent a delivery vehicle to achieve this goal and ask friends for help. If we have to get tired and spend a lot of time transporting furniture and desks on our own, it will be a much better idea to use the help of a professional moving company. When choosing such a solution, the transport of furniture and other things in the office will be quick and safe.
Transporting items from the office – what should not be forgotten?
If you decide to use the services of a moving company, you need to remember about a few extremely important issues, thanks to which it will be possible to organize fast and safe transport of office furniture. The price of the trip depends on several factors. We are talking mainly about the number of things to be transported and the distance to be covered. A professional transport company can certainly optimize travel costs and advise you on how to choose the best solution for the entire project.
It is also extremely important to take care of insurance of the transported items and to draw up a clear contract in which all possible doubts regarding the removal of the office will be dispelled. You have to choose transport companies that have good opinions on the Internet and properly fulfill their obligations. Regardless of whether we transport things from the office ourselves or with the help of a company, it pays to gather packing materials a little earlier. We are talking here about cartons, garbage bags, adhesive tape or labels for boxes.
How to practically pack items?
There is no such thing as a perfect move. However, there are removals that can be carried out quickly and efficiently. Unnecessary nerves and complications can greatly deteriorate the speed of the office move, so it pays to create a special plan point by point, where all activities to be performed will be described. Employees employed in our office should also know much earlier about the planned move so that they can better prepare for it. For some, the change of office location may require a complete reorganization of commuting.
It is worth delegating people in the company who will be responsible for packing items for the office move. Thanks to this, everything will go even faster and more efficiently. Once we set the date of transport and inform employees about it, the preparation of the move can be carried out really effectively. Transporting even a large number of items, desks and documentation will not be a big challenge.
How to pack company-owned items in a practical way? We encourage you to pack them in cardboard boxes. Each carton should be signed – thanks to this, finding specific items will not take much time. By packing office items in this way, restarting the office will take a maximum of one day, so that the office work schedule will not be disturbed.